Accounting & Purchasing Assistant I (Hybrid) - Developmental Biology

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South Medical Building, United States

WorkdayAI ConceptsFinancial ProcessesFinancial SystemsFinancial TechnologyGenerally Accepted Accounting Principles (GAAP)

Competitive payHealth careInsuranceFlexible spending accountRelocation supportVisa sponsorshipWellnessParental leaveCareer developmentFlex vacationStartup environmentTeam eventsTransparencyTravelUnlimited paid time offESPP

Job Description

Scheduled Hours

40

Position Summary

We are looking for an energetic and growth-minded individual to join the Department of Developmental Biology as an Accounting and Purchasing Assistant. This role is ideal for someone eager to develop their financial and administrative skills in a dynamic research environment while contributing to groundbreaking scientific advancements.As an Accounting and Purchasing Assistant, you will play a crucial role in supporting the financial and procurement operations of our department. Your responsibilities will include processing financial transactions, maintaining accurate records, coordinating vendor communications, and assisting with purchasing activities. You will work in a collaborative and fast-paced setting, providing essential support to researchers and administrative staff while gaining hands-on experience with modern financial systems and AI-driven technology.

Job Description

Primary Duties & Responsibilities:

Enters and approves online documents in financial system, such as PO’s, check requests, travel advances and various orders, bills and invoices.
Process and track financial transactions, including invoice management, expense reporting, and reconciliation.
Collaborate with internal teams and external vendors to facilitate timely and cost-effective purchasing.
Compiles monthly and quarterly reports of expenses to division.
Maintains open encumbrances and asset records, record check numbers on documents, PARS, accounts, and copying/filing.
Collaborate with other administrative areas, such as grants, when necessary.
Assist in identifying efficiencies and process improvements to enhance financial workflow.
Gain valuable experience working with Workday and AI-driven financial systems, learning real-world applications of operations and finance in a research setting.
Other duties as assigned.

Working Conditions:Job Location/Working Conditions

Normal office environment.

Physical Effort

Typically sitting at desk or table.
Repetitive wrist, hand, or finger movement.

Equipment

Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Accounting, Purchasing, Or Bookkeeping (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.
More About This Job
We seek a motivated and detail-oriented professional who thrives in a collaborative and intellectually stimulating environment. The ideal candidate will have:
Growth mindset and eagerness to learn in an evolving research setting.
Strong organizational and problem-solving skills with keen attention to detail.
Excellent communication skills to liaise with vendors, researchers, and administrative staff.
Ability to multitask and adapt to changing priorities in a research-driven workplace.
Basic understanding of accounting principles and experience with financial processes (preferred but not required).
Interest in modern financial technology, including Workday and AI-powered tools, to enhance operational efficiency.
Why Join Us?
Be part of a prestigious research department contributing to cutting-edge discoveries in Developmental Biology.
Gain hands-on experience in accounting, procurement, and financial operations within a research and academic setting.
Learn and work with the latest technology, including Workday and AI-driven financial systems, to understand real-world financial processes and operations.
Work in an inclusive and supportive team that values growth, innovation, and professional development.
Enjoy a role that offers stability, learning opportunities, and career advancement in a highly respected institution.
If you are passionate about financial operations, eager to grow in an academic research environment, and excited to work with modern financial technology, we encourage you to apply!
Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
No additional work experience beyond what is stated in the Required Qualifications section.
Skills:
Accounting, Adaptability, AI Concepts, Bookkeeping, Detail-Oriented, Financial Processes, Financial Systems, Financial Technology, Generally Accepted Accounting Principles (GAAP), Growth Mindset, Interpersonal Communication, Keenness to Learn, Multitasking, Office Equipment, Operational Efficiency, Oral Communications, Organizing, Research Oriented, Workday, Written Communication
Grade
G05-H
Salary Range
$17.03 - $24.61 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Washington University in St. Louis

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Washington University in St. Louis will challenge you to realize your potential. They inspire and support each other with a view toward both individual and collective success. They are a community of individuals with inner fire and quiet confidence, inspired to work together to develop big ideas and tackle challenging problems. Their mission drives who they are as a university. As they accept the challenge of thier mission’s goals of inclusion and excellence, they are always evolving to meet the needs of their current and prospective students as well as thier alumni, faculty and staff. They focus on strategic priorities that produce the most impact toward their goal of enhancing the lives of their students, their community and their world. Their campuses demonstrate their commitment to an inclusive community that is welcoming, nurturing and intellectually rigorous. Throughout Washington University’s history they have set their sights high and judged their-selves by the most exacting standards. With a view toward individual and collective success, their mission moves us to inspire and support one another.

AddressSt Louis, Missouri, United States, North America

Size10001+ employees

Founding StageGrant

IPO Statusprivate

Total Financing Amount24604800

Websitewustl.edu

Linkedinhttp://www.linkedin.com/company/washington-university-in-st-louis

Founded Date1853-02-22

Team

Jennifer GrubbsCIO